Sponsor & Exhibitor Information Overview>
Capacity USA 2008 is taking place at:
Marriott New York Marquis
1535 Broadway
New York
NY 10036
USA
Tel: +1 212 398 1900
Web: www.marriott.com/hotels/travel/nycmq-new-york-marriott-marquis-times-square/
Hotel Accommodation
Delegates must book and pay for accommodation directly with the hotel themselves. To make a reservation at the Congress hotel please call hotel Reservations on +1 212 930 7608
Timings
Exhibition Set-up
Monday 5th May: 20.00 – 21.00
Registration
Tuesday 6th May: 08.15 – 08.45
Conference & Exhibition
Tuesday 6th May: 08.15 – 18.00
Cocktail reception (18.00 – 19.30)
Wednesday 7th May: 09.00 – 14.15
Exhibition Tear Down
Wednesday 7th May: 11.00 – 13.00
You may begin dismantling your stand as soon as everyone has moved back into the conference room for the final session after the morning coffee break at 11.00. Your exhibit must be dismantled and moved out of the exhibit hall no later than 13.30.
Deadlines
4th April 2008 - Exhibitor Form
11th April 2008 - Complimentary Badge invite list
22nd April 2008 - Exhibitor AV order form & Internet order form
25th April 2008 - Complimentary badge delegate list with full contact details
Shipping Information
· Please ensure that every item you ship to the conference is labeled and addressed clearly. To download shipping label please CLICK HERE
· Deliveries should be forwarded directly to the hotel, to arrive no earlier than Friday 2 May 2008. Packages will not be accepted at any other times.
· Customs clearance, bonding and arrangements for importation and repatriation of exhibit materials to the country of origin is solely the responsibility of the exhibitor or their appointed courier /customs agent.
· Please make all arrangements with your courier to ensure that all duties and taxes are prepaid as the hotel will refuse all packages which have not been custom cleared.
· Your courier may ask for a contact number:
Claudia Langsner
Tel: +1 212 704 8923
Furniture/Electrics/Internet
Capacity is not responsible for any exhibit support services. If you require any additional equipment e.g. additional furniture, power sockets, Internet access these items are to be ordered directly from the hotel and are chargeable.
Complimentary Delegate Passes
· As part of your sponsorship/exhibitor package you have been allocated a certain number of complimentary passes for your colleagues and/or clients.
· Before inviting your guests/clients, please submit the list of who you are planning to invite to clare.heath@capacitymedia.com in order for us to confirm that they have not already been invited· To register your free passes please send the names and contact details (name, job title, company, address, phone, email) to clare.heath@capacitymedia.com
Additional Passes
If you require any additional passes we are happy to offer you a special discount of 25% off the full price. To take advantage of either of this discount please send a full set of contact details for each pass and your method of payment to clare.heath@capacitymedia.com
For further information please contact:
Clare Heath, Events Co-ordinator, Capacity Media
+44 (0) 20 8481 3463, clare.heath@capacitymedia.com
