Venue
Hilton Franfurt
Hochstrasse 4
60313 Frankfurt am Main
Germany
Tel: +49 (0) 69 1338 000
Website: www.hilton.co.uk/frankfurt
Hotel Accommodation
TelCap has negotiated a special discounted rate of EUR219.00 per night (breakfast is an extra EUR29.00) (inc 19% VAT & service changes) for delegates requiring overnight accommodation at the Hilton Frankfurt. To take advantage of this rate please complete the attached form and fax or email it directly to the hotel.
Please note rooms must be booked by September 1st to ensure you receive this rate and are subject to availability.
Exhibition Set-up
Monday 15th October 07.00 – 08.00
Registration
Monday 15th October 08.45 – 09.15
Conference & Exhibition
Monday 15 October 08.45 – 17.15
Cocktail reception (17.15 – 18.45)
Tuesday 16 October 09.00 – 13.45
Exhibition Tear Down
Tuesday 16 October: 10.45 – 13.45
You may begin dismantling your stand as soon as everyone one has moved back into the conference room for the final session after the morning coffee break at 10.45. Your exhibit must be dismantled and moved out of the exhibit hall by 14.00.
Deadlines
1st September 2007 - Exhibitor Form
21st September 2007 - Complimentary Badge invite list
28th September 2007 - Complimentary badge delegate list with full contact details
DOWNLOAD EXHIBITOR FORMS
Shipping Information
· Please ensure that every item you ship to the conference is labeled and addresses clearly. To download shipping label please CLICK HERE
· Deliveries should be forwarded directly to the hotel, to arrive no earlier than Wednesday 10 October 2007. Packages will not be accepted at any other times.
· Customs clearance, bonding and arrangements for importation and repatriation of exhibit materials to the country of origin is solely the responsibility of the exhibitor or their appointed courier/customs agent.
· Please make all arrangements with your courier to ensure that all duties and taxes are prepaid as the hotel will refuse all packages which have not been custom cleared.
· Your courier may ask for a contact number:
Seetha Kahawatte, Conference & Events Sales Manager
Tel: +49 (0) 69 1338 02202
Furniture/Electrics/Internet
TelCap is not responsible for any exhibit support services. If you require any additional equipment e.g. additional furniture, power sockets, Internet access these items are to be ordered directly from the hotel and are chargeable.
Contact: Seetha Kahawatte, Conference & Events Sales Manager
Direct line: +49 (0) 69 1338 02202
E-mail: seetha.kahawatte@hilton.com
Complimentary Delegate Passes
· As part of your sponsorship/exhibitor package you have been allocated a certain number of complimentary passes for your colleagues and/or clients.
· Before inviting your guests/clients, please submit the list of who you are planning to invite to rachel.helyer@capacitymedia.com in order for us to confirm that they have not already been invited
· To register your free passes please send the names and contact details (name, job title, company, address, phone, email) to rachel.helyer@capacitymedia.com
Additional Passes
If you require any additional passes we are happy to offer you a special discount of 25% off the full price. To take advantage of either of this discount please send a full set of contact details for each pass and your method of payment to rachel.helyer@capacitymedia.com
For further information please contact:
Rachel Helyer, Events & Marketing Manager, TelCap Ltd
+44 (0) 20 8549 2449, rachel.helyer@capacitymedia.com
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