Sponsor & Exhibitor Information Overview>
Venue
JW Marriott
1109 Brickell Avenue
Miami
FL 33131
USA
Tel: +1 305 374 1224
Reservations: +1 305 671 2690 / +1 800 228 9290
Fax: +1 305 374 5426
Website: http://www.marriott.com/hotels/travel/miajw-jw-marriott-hotel-miami/
Hotel Accommodation
Capacity has negotiated a specially discounted rate of US$289.00 per standard room per night, (exclusive of breakfast) for the night before (Monday 28th January) and the first night of the conference (Tuesday 29th January) for delegates requiring overnight accommodation at the conference hotel. For details on how to book your room at the discounted rate please refer to your sponsor/exhibitor pack. PLEASE NOTE THAT THERE IS LIMITED ROOM AT THIS RATE AND ROOMS ARE SUBJECT TO AVAILABILITY.
Exhibition Set-up
Monday 28th January 19.00 – 20.00
Registration
Tuesday 29th January 08.40 – 09.10
Conference & Exhibition
Tuesday 29th January 09.10 – 17.40
Cocktail reception (17.40 – 19.10)
Wednesday 30th January 09.15 – 13.00
Exhibition Tear Down
Wednesday 30th January: 11.30 – 13.00
You may begin dismantling your stand as soon as everyone one has moved back into the conference room for the final session after the morning coffee break at 11.30. Your exhibit must be dismantled and moved out of the exhibit hall by 14.00.
Deadlines
12th December 2007 - Exhibitor Form
12th December 2007 - Complimentary Badge invite list
11th January 2008 - Complimentary badge delegate list with full contact details
Shipping Information
· Please ensure that every item you ship to the conference is labeled and addressed clearly. To download shipping label please CLICK HERE
· Deliveries should be forwarded directly to the hotel, to arrive no earlier than Friday 25 January 2008. Packages will not be accepted at any other times.
· Customs clearance, bonding and arrangements for importation and repatriation of exhibit materials to the country of origin is solely the responsibility of the exhibitor or their appointed courier /customs agent.
· Please make all arrangements with your courier to ensure that all duties and taxes are prepaid as the hotel will refuse all packages which have not been custom cleared.
· Your courier may ask for a contact number:
Tatiana Fattipaldi, Senior Event Manager
Tel: +1 305 329 3514
Furniture/Electrics/Internet
TelCap is not responsible for any exhibit support services. If you require any additional equipment e.g. additional furniture, power sockets, Internet access these items are to be ordered directly from the hotel and are chargeable.
Contact: Tatiana Fattipaldi, Senior Event Manager
Direct line: +1 305 329 3514
E-mail: tatiana.fittipaldi@mdmusa.com
Complimentary Delegate Passes
· As part of your sponsorship/exhibitor package you have been allocated a certain number of complimentary passes for your colleagues and/or clients.
· Before inviting your guests/clients, please submit the list of who you are planning to invite to clare.heath@capacitymedia.com in order for us to confirm that they have not already been invited· To register your free passes please send the names and contact details (name, job title, company, address, phone, email) to clare.heath@capacitymedia.com
Additional Passes
If you require any additional passes we are happy to offer you a special discount of 25% off the full price. To take advantage of either of this discount please send a full set of contact details for each pass and your method of payment to clare.heath@capacitymedia.com
For further information please contact:
Clare Heath, Events Co-ordinator, Capacity Media
+44 (0) 20 8549 2449, clare.heath@capacitymedia.com
