Sponsor & Exhibitor Information Overview>
Capacity Caribbean 2008 is taking place at:
Hilton Barbados
Needham's Point
St Michael, BB11000
Barbados
West Indies
Tel: +1 246 426 0200
Fax: +1 246 434 5700
Web: www.hiltoncaribbean.com/barbados
Hotel Accommodation
Capacity has negotiated a specially discounted rate of US$270.00 per standard room per night, (exclusive of breakfast) for delegates requiring overnight accommodation at the conference hotel. Further information on how to book the discounted rooms can be found in your sponsor and exhibitor information pack. PLEASE NOTE THAT THERE IS LIMITED ROOM AT THIS RATE AND ROOMS ARE SUBJECT TO AVAILABILITY.
All attendees are responsible for booking and paying for their own accommodation.
Exhibition Set-up
Sunday 10 February: 17.30 – 18.30
Registration
Monday 11 February: 08.45 – 09.15
Conference & Exhibition
Pre-conference cockail reception: 18.00 - 19.30 (Sunday 10 February)
Monday 11 February 09.15 – 17.50
Cocktail reception (17.50 – 19.20)
Tuesday 12 February 09.30 – 16.00
Exhibition Tear Down
Tuesday 12 February: 11.30 – 12.45
After morning break on day 2, delegates will no longer have use of the exhibition room for meetings, therefore we would ask you to begin dismantling your stand after the morning break at 11.30. The room must be clear by 12.45. Please ensure you have booked a courier if you are wanting to ship things back to your office and that you have all the necessary return shipping details and forms for FedEx/DHL/UPS or whichever courier your company has an account with.
Deadlines
14 December 2007 - Exhibitor Form
11 January 2008 - Complimentary Badge invite list
25 January 2008 - Complimentary badge delegate list with full contact details
Shipping Information
· Please ensure that every item you ship to the conference is labelled and addressed clearly.
To download shipping label please CLICK HERE
· Deliveries should be forwarded directly to the hotel, to arrive no earlier than Monday 4 February 2008. Packages will not be accepted at any other times.
· Customs clearance, bonding and arrangements for importation and repatriation of exhibit materials to the country of origin is solely the responsibility of the exhibitor or their appointed courier /customs agent.
· Please make all arrangements with your courier to ensure that all duties and taxes are prepaid as the hotel will refuse all packages which have not been custom cleared.
· Your courier may ask for a contact number:
Rosina Valasse, Group Service Co-ordinator
Tel: +1 246 434 5710
Furniture/Electrics/Internet
TelCap is not responsible for any exhibit support services. If you require any additional equipment e.g. additional furniture, power sockets, Internet access these items are to be ordered directly from the hotel and are chargeable.
Contact: Rosina Vaasse, Group Service Co-ordinator
Direct line: +1 246 434 5710
Complimentary Delegate Passes
· As part of your sponsorship/exhibitor package you have been allocated a certain number of complimentary passes for your colleagues and/or clients.
· Before inviting your guests/clients, please submit the list of who you are planning to invite to kelly.southam@capacitymedia.com in order for us to confirm that they have not already been invited· To register your free passes please send the names and contact details (name, job title, company, address, phone, email) to kelly.southam@capacitymedia.com
Additional Passes
If you require any additional passes we are happy to offer you a special discount of 30% off the full price. To take advantage of either of this discount please send a full set of contact details for each pass and your method of payment to kelly.southam@capacitymedia.com
For further information please contact:
Kelly Southam, Events Logistics Manager, Capacity Media
+44 (0) 20 8481 3463, kelly.southam@capacitymedia.com
