Venue
Westin Grand Hotel, formally ArabellaSheraton Grand Hotel, Cape Town
Convention Square
Lower Long Street
Cape Town 8000
South Africa
Tel: +27 21 412 9999
Website: www.arabellasheraton.com/capetown
Hotel Accommodation
Sponsors and exhibitors are responsible for making their own accommodation arrangements. If you wish to stay at the Conference Hotel - Arabella Sheraton Grand Hotel - Cape Town, you can call reservation on +27 21 412 9999
Exhibition Set-up
Sunday 9th September 19.00 – 20.00
Registration
Monday 10th September 08.30 – 09.00
Conference & Exhibition
Monday 10th September 09.00 – 17.30
Cocktail reception (17.30 – 19.00)
Tuesday 11th September 09.00 – 12.30
Exhibition Tear Down
Tuesday 11 September: 11.00 – 13.00
You may begin dismantling your stand as soon as everyone one has moved back into the conference room for the final session after the morning coffee break at 11.00. Your exhibit must be dismantled and moved out of the exhibit hall by 14.00.
Deadlines
13th July 2007 - Exhibitor Form
17th August 2007 - Complimentary Badge invite list
27th August 2007 - Complimentary badge delegate list with full contact details
DOWNLOAD EXHIBITOR FORMS
Shipping Information
· Please ensure that every item you ship to the conference is labeled and addresses clearly. To download shipping label please CLICK HERE
· Deliveries should be forwarded directly to the hotel, to arrive no earlier than Thursday 6 September 2007. Packages will not be accepted at any other times.
· Customs clearance, bonding and arrangements for importation and repatriation of exhibit materials to the country of origin is solely the responsibility of the exhibitor or their appointed courier /customs agent.
· Please make all arrangements with your courier to ensure that all duties and taxes are prepaid as the hotel will refuse all packages which have not been custom cleared.
· Your courier may ask for a contact number:
Jaqueline Bonello, Convention Sales Coordinator
Tel: +27 21 412 9999
Furniture/Electrics/Internet
TelCap is not responsible for any exhibit support services. If you require any additional equipment e.g. additional furniture, power sockets, Internet access these items are to be ordered directly from the hotel and are chargeable.
Contact: Jaqueline Bonello, Convention Sales Coordinator
Direct line: +27 21 412 9999
E-mail: bonelloj@asgh.co.za
Complimentary Delegate Passes
· As part of your sponsorship/exhibitor package you have been allocated a certain number of complimentary passes for your colleagues and/or clients.
· Before inviting your guests/clients, please submit the list of who you are planning to invite to rachel.helyer@capacitymedia.com in order for us to confirm that they have not already been invited
· To register your free passes please send the names and contact details (name, job title, company, address, phone, email) to rachel.helyer@capacitymedia.com
Additional Passes
If you require any additional passes we are happy to offer you a special discount of 30% off the full price. To take advantage of either of this discount please send a full set of contact details for each pass and your method of payment to rachel.helyer@capacitymedia.com
For further information please contact:
Rachel Helyer, Events & Marketing Manager, TelCap Ltd
+44 (0) 20 8549 2449, rachel.helyer@capacitymedia.com
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